Managing Enrollment for Your Course

Departments and instructors maintain the option to manage enrollment as they have always done; however, the Yale Course Search registration system offers several different options for managing enrollment.

Instructor Permission

  • A course may be marked as “Instructor Permission Required” in CourseLeaf WEN, which will require all students who attempt to enroll in the course to submit a formal request. This is the strictest of the options, and allows instructors to choose every single student in the class.
  • Instructor Permission is best used when added before registration begins, but it can be added to a course at any time.
  • Instructors may revoke permissions granted unless the student has registered.
  • Instructors will receive a daily email notifications toward the end of the early registration period if there are any outstanding permission requests awaiting review.

Maximum Enrollment Number with Instructor Permission

  • All courses are required to have a maximum enrollment number, which restricts enrollment in the course to that number. When a class is full, Instructor Permission is auto-enabled, meaning that students will be presented with the option to request permission to take the course, even though it is already at its capacity. These requests are to exceed the limit already placed on the course.
  • If you grant permission to a student through this process, that student will always be able to have a seat in the class no matter what. If other seats become available in the class because of students dropping, those seats become available to any student.
  • Instructors may revoke permissions granted unless the student has registered.
  • Instructors will receive a daily email notifications toward the end of the early registration period if there are any outstanding permission requests awaiting review.

Maximum Enrollment Number with Waitlisting

  • Instructors may choose to add a waitlist to any course that does not have required discussion section. (Note: all discussion/lab sections will have waitlists by default, so waitlisting is not an option for lectures with discussion/lab sections, since waitlists exist on the section.)
  • Waitlists can be added by department registrars through CourseLeaf WEN, by adding the number of seats that should be available for waitlisting to the Wait Cap field.
  • When a course reaches its maximum enrollment number, students will be asked if they would like to join the waitlist for the course. If they choose to do so, they will be able to see their position on the waitlist, and as seats become available, students will be invited to claim a seat. Students will be notified by a system-generated email when a seat is available, and they will have 24 hours to claim the seat, otherwise the seat will be offered to the next student on the waitlist.
  • Instructors are not able to manage the waitlist or see who is on the waitlist, but waitlist numbers are available through Course Demand Statistics and Discussion Section Statistics.

Other Considerations

  • Department Applications: Departments who have current application processes in place may continue to use them.
  • Preference Selection (PrefSel): Any courses that have used PrefSel in the past may continue to do so.
  • Other Informal Processes: Any other informal processes used by instructors in the past may also continue to be used (e.g., qualtrics surveys, asking student to email interest, etc.).
  • Maximum Enrollment: The maximum enrollment number on your course automatically limits the course to that many students, and it is required for all courses. You may increase or decrease this number at any point.  You may also authorize exceptions to the limit through the process explained above.
  • For questions or help in deciding which option is best for you, email courseleaf@yale.edu.